To keep our information safe and organized, we require all employees to store company-related details on our Google Cloud services. This policy explains how to use Google Cloud for storing our data here at work.
Policy
Where to Store Data
- Google Drive: Save all documents, spreadsheets, presentations, and files on Google Drive.
- Google Docs, Sheets, and Slides: Use these tools for creating and editing documents to ensure they are saved on Google Drive automatically.
How to Store Data
- Keep it Confidential: Store Phenom Elite data in Google Cloud folders with proper sharing settings.
- No Local Storage: Don’t save company information on personal devices, USB drives, or external hard drives.
- Backup: Google Cloud automatically backs up your files. Make sure to save and sync your work regularly as you go throughout your week.
- Access Control: Only give access to those who need it to protect sensitive information. Ask your supervisor if you have any questions.
Security Measures
- Two-Factor Authentication (2FA): Enable 2FA for your Google account.
- Strong Passwords: Use strong, unique passwords and update them regularly.
- Data Encryption: Google Cloud encrypts your data by default. Use encrypted folders for extra-sensitive files if needed.
- Regular Audits: Phenom Elite will check regularly to ensure we’re all following this policy and to spot any security risks.
Responsibilities
- Employees: Follow this policy and store Phenom Elite data securely on Google Cloud.
- Support: Administration will help with using Google Cloud services effectively and securely.
- Report Issues: Let your supervisor know if you have any problems or if there’s a data breach.
Conclusion