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PHENOM ELITE — EXPENSE POLICY · Effective 2026 · Applies to all employees and contractors

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📌 Overview

Phenom Elite will reimburse team members for out-of-pocket expenses that are pre-approved, necessary, and directly tied to your job responsibilities. Expenses that are not pre-approved will not be reimbursed.

✅ What Qualifies

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Reimbursable expenses include costs that are:

• Pre-approved by your direct supervisor or Nathan before being incurred
• Necessary and integral to your job function
• Documented with a receipt or invoice </aside>

🚫 What Doesn't Qualify

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Expenses that are not pre-approved will not be reimbursed — no exceptions. Personal expenses, entertainment without prior approval, and purchases outside your role responsibilities are not covered.

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📋 How to Submit

1. Get pre-approval from your supervisor before spending
2. Keep your receipt or invoice
3. Submit your expense with documentation to your supervisor or HR for processing
4. Reimbursements are processed in the next regular payroll cycle

❓ Questions

Discuss any expense questions with your direct supervisor before incurring the cost. When in doubt — ask first.